A RFP is a formal invitation to bid for the supply of goods and/or services. A tender or bid is the formal application to be considered for this supply.Sounds so easy but some of them can be very complicated and fear inspiring. That is where a great bid consultant is so necessary.

Bidding Your Way To Profit

Tender or bid writing is a competitive obligation for any company that wishes to improve its profitability and turnover. It stands to reason that a winning bid and tender writer is a prized member of staff on whose shoulders much rests.

So where are these RFPs? Some are found by sales staff keeping close contact with potential suppliers but many are found on major consolidation sites set up for just this purpose. From government contracts to small one off writing jobs or major IT and infrastructure projects there is a site that holds information on numerous of these sites. One of the first jobs for the bid management group of a company is to seek out the appropriate sites and register for their newsletters.

Once you have all this information you can start writing your tender. Be precise, easy to understand and concise. Follow the rules set out in the RFP and ensure that your differentiate your company from others. Be accurate, spell correctly, use good grammar and graphics to explain complex matters. Do not exaggerate or outright lie. Many tender documents are used as part of a contract and the future client will be expecting you to deliver what you promised at the price you quoted. A word about pricing – make sure that you leave some reasonable profit for your company or you will not be improving, merely standing still for a lot of effort, or worse still losing money.